IDIOMAS
sumed no contribution for this iteration.
• Arial font size 28; all red text is to be removed
or updated.
Additionally you should include “User
Notes” for minutes’ editing notes. For example:
• Any amendments to the draft minutes
are to be returned to the host NLT Tuesdays
1600.
• The host will authorize the final minutes.
• Any troubles with the initial draft minutes
are to be struck through.
• Late amendments will not be included in
the final minutes.
Don’t forget to include a slide with technical
instructions: Mute microphone when
not talking, use radio telephone procedure
finishing your comment with “over” and
keep points brief. For collective outstation
broadcasting use the “Outstation Order of
March”. If you don’t have anything to say
you can state “This is Captain… No comments
or nothing significant to report this
time, over” to trigger the next station.
When you are going to commence the
VTC you can say: “Good morning ladies
and gentlemen, we will be starting in five
minutes. Please mute your microphones
and turn off your cameras. Remember to
unmute your microphone only when you
are going to talk.” By doing so the participants
will focus only on the oral communication.
Start the VTC with some “opening
remarks”.
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